Accounts Receivable Services | Invoice & Collections
Accounts Receivable Management That Accelerates Cash Flow
Getting paid is essential—but chasing payments shouldn't consume your time. Effective accounts receivable management means invoices go out promptly, payments are tracked systematically, and overdue accounts receive appropriate follow-up.
At Monaco CPA, we manage accounts receivable as part of our comprehensive bookkeeping and accounts receivable outsourcing services. Based in Livingston, NJ and serving businesses nationwide, we turn your outstanding invoices into collected cash.
Why Accounts Receivable Management Matters
Days Sales Outstanding (DSO) measures how quickly you collect payments. The longer customers take to pay, the more cash is tied up in receivables instead of your bank account. Consider:
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Every day a $10,000 invoice remains unpaid, you're effectively lending that money interest-free
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High DSO strains cash flow and may require lines of credit to bridge gaps
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Some receivables become uncollectible if not pursued promptly
Professional AR management reduces DSO, accelerates cash, and minimizes bad debts.
What We Handle
Invoice Generation
We provide comprehensive billing services to ensure accurate and timely invoicing:
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Generate invoices from your service/sales data
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Apply customer-specific pricing and terms
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Include all required detail for customer approval
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Send via email or customer portal
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Track delivery confirmation
Prompt, accurate invoicing sets the stage for timely payment.
Payment Tracking
Every payment is monitored:
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Record payments as received in real-time
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Match payments to specific invoices accurately
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Track partial payments and payment plans
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Apply customer credits appropriately
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Identify discrepancies for resolution
Real-time AR aging lets you know who owes what at any time.
Collection Follow-Up
Systematic follow-up accelerates payment:
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Send polite reminders as invoices age
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Make collection calls when appropriate
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Escalate persistent non-payers per your guidance
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Document all collection activity
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Coordinate with collection agencies for difficult accounts
We follow up persistently while preserving customer relationships.
Customer Account Management
Organized customer records support collection:
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Maintain current contact information
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Track customer payment history and patterns
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Note agreed payment terms
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Flag problem accounts early
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Provide customer statements on request
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Perform regular account reconciliation
Benefits of Professional AR Management
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Faster Payment: Systematic follow-up collects money that might otherwise languish. Many customers simply need reminders.
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Reduced Write-Offs: The longer receivables age, the less likely collection becomes. Prompt attention minimizes bad debts.
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Accurate Cash Projections: When you know what's outstanding and expected collection timing, you can plan cash flow confidently.
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Better Customer Relationships: Professional, consistent communication is actually better for relationships than sporadic, frustrated collection calls.
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Your Time Back: Stop spending hours tracking down payments. Focus on serving customers while we handle collections.
FAQs: Accounts Receivable
Do I approve invoices before they go out?
We can set up approval workflows or prepare invoices for your review before sending, depending on your preference and business needs.
How aggressive are collection efforts?
We follow your guidance. Most clients want polite, persistent follow-up that preserves customer relationships while ensuring timely payment.
What about customers on payment plans?
We track and monitor payment plans, sending reminders and flagging missed installments for your review.
Get Paid Faster
Stop leaving money on the table. Schedule a consultation to discuss accounts receivable management.
Phone: (862) 320-9554
Email: Greg@MonacoCPA.CPA
Website: www.MonacoCPA.cpa
© 2025 Gregory Monaco, CPA LLC. All Rights Reserved.