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White-Label Accounting & Tax Support
When your firm is at capacity or encounters a specialized project outside your wheelhouse, our white-label support is the answer. Gregory Monaco, CPA LLC collaborates with other CPA, tax, and bookkeeping firms to provide extra hands and expertise, all under your branding. That means we do the work, but you get the credit and maintain the client relationship. Our support is completely confidential – we often operate as an unseen member of your team. Based in New Jersey and serving firms nationwide, we are well-versed in US tax and accounting standards and can adapt to your firm’s processes. Whether it’s crunch time during tax season with too many returns to handle, or you need someone knowledgeable in crypto transactions (a niche area) to prepare a client’s return, we step in to deliver high-quality work that meets your firm’s quality standards and deadlines.
Services We Provide to Firms
Tax Preparation & Review (Individual & Business):
We can prepare complete tax returns for your clients – 1040s with all schedules, 1120, 1120S, 1065, state returns, etc. – according to the scope you define. Some partner firms have us do first-draft prep which their partners then review; others trust us to fully prepare and even sign off as preparer (as part of your firm). We stay up to-date with tax law changes and use professional tax software (we can use our software or remote into yours). We pay attention to firm preferences (e.g., if your firm has a certain methodology for organizing workpapers or a specific review checklist, we’ll follow it). We can also just do review work: if your junior staff prepared returns and you need a CPA-level review, we can serve as an external reviewer to catch issues (e.g., verifying basis calculations, application of new laws, ensuring e-filing is set). Turnaround is prompt – we know tax work under tight deadlines, especially with filing dates looming. We’re familiar with complex scenarios such as multi-state allocations, AMT, K-1 pass-through issues, and international reporting (FBAR, form 5471, etc.), so we can handle your clients from simple W-2 earners to high-net-worth individuals with multiple ventures.
Bookkeeping & Clean-up Projects:
If your accounting firm needs help with client bookkeeping – monthly closes, reconciliations, financial statement prep – or one-time cleanup projects (e.g., a client’s QuickBooks is a mess and year-end adjustments are needed), we can do that under your firm’s name. Our team can work on your client’s accounting system remotely, fixing coding errors, reconciling bank accounts, and preparing schedules for depreciation, AR/AP aging, etc. This is extremely useful if you have seasonal spikes or a client with extra needs beyond your staff’s availability. We produce tidy workpapers and can even communicate through you to get missing info from the client. By the end, the books will be ready for tax prep or audit as needed. We’re proficient in QuickBooks (ProAdvisor certified), Xero, and other popular platforms, as well as Excel for custom work.
Cryptocurrency Tax/Accounting Expertise:
Perhaps your firm has a client dabbling in crypto or a new prospect who made many crypto trades, and you’re not confident in handling that. Cryptocurrency taxation is one of our specialties. We offer to handle those tricky parts – calculating capital gains from trading, reporting staking or mining income, and ensuring the 1040’s virtual currency question is properly addressed. We can also assist in cases where clients have crypto on DeFi platforms or received 1099-Bs with missing basis from exchanges – we’ll apply our expertise to get accurate taxable gain/loss figures . We can prepare Form 8949 with potentially thousands of transactions using our software, saving your team a massive amount of effort. Additionally, we can advise on accounting for crypto assets under GAAP for your business clients (valuation, impairment, etc., since that’s an evolving area). By partnering with us, you can say “yes” to crypto clients confidently, knowing we’ll handle it in the background.
Confidentiality and Seamless Integration
We understand that when you outsource work, maintaining client confidentiality and trust is paramount. Our agreements include strict non-disclosure commitments. We never contact your clients directly (unless explicitly arranged as an onshore contractor under your brand, and even then, we’d use your firm’s email/phones if needed). We often sign a confidentiality or subcontractor agreement with partner firms to formalize these protections. From the client’s perspective, all deliverables (tax returns, reports) will carry your firm’s name and branding. For example, if we prepare a tax return, we can list your firm and staff as preparer (with permission) while we remain in the background as a non signing preparer . If we use our software, we can often white-label the output. Alternatively, we remote into your system so everything stays within your IT environment. We’re also careful about data security – using secure file transfer methods, respecting your firm’s security protocols (perhaps you give us a VPN access). Our goal is to integrate into your workflow like an invisible colleague. Some firms give us an internal email or task management account so we can collaborate on their platform – we’re fine with that. You define how you want it to work, and we adapt. And of course, we never poach clients – in fact, often we don’t even know the client’s identity beyond what’s necessary for the work (we can work with client ID numbers or first names if needed). We succeed when you succeed; if your client is happy with the result (accurate return, etc.), that’s our satisfaction.
Benefits of Our Overflow Support
Partnering with us for white-label support offers numerous advantages:
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Increased Capacity: Take on more clients or bigger projects without worrying about staff shortages. In busy seasons like March/April or September/ October for extensions, our help can mean the difference between growth and turning business away. You can scale up our involvement as needed (maybe 5 returns one year, 50 the next) without long-term employment costs.
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Cost-Effective: You pay for the services when you need them, with no overhead of hiring full-time staff (salary, benefits, training). This is especially useful for specialized work that doesn’t justify a full-time expert on payroll (e.g., crypto or multi-state experts). Also, we work efficiently – as experienced CPAs, we tend to get through complex tasks faster than less experienced staff, saving billable hours.
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Expertise On-Demand: If you’re a small firm, you might not have deep experience in every single tax scenario. By using us, you tap into a broader knowledge base (like we bring expertise on certain industries or tax issues – maybe you mostly do individual returns but suddenly have a trust return or estate tax issue; we can handle those occasionally complex filings for you). Similarly, if a tricky tax law change comes (like the CARES Act or new credits), we likely have studied it and can help implement it correctly .
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Meet Deadlines & Maintain Quality: Overloaded staff can lead to errors or missed deadlines – both harmful to client relationships and possibly causing IRS penalties. Using overflow assistance ensures workload is balanced. We adhere to quality control: e.g., we cross-check numbers, and if we’re prepping returns, we often include review notes for your team on any assumptions or open points. Many firms find our work extremely thorough, sometimes catching things they might have missed in haste. Basically, we act as a safety net.
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Focus on Client Service & Growth: While we handle the heavy lifting of production work, you and your key staff can focus on client-facing activities – consulting, acquiring new clients, or simply giving more attention to existing ones. You can also focus on higher-level review and firm management rather than grinding through every bookkeeping ledger or tax schedule. It's like freeing up partners and seniors to do what only they can do, while we take care of the supporting work.
How to Partner With Us
Getting started is straightforward. Reach out and we’ll discuss your firm’s needs – whether it’s a certain number of tax returns, ongoing bookkeeping for a client, or just occasional consultations. We’ll draw up a service agreement tailored to those needs, including confidentiality clauses, turnaround times, and fee structure. Some firms prefer flat fee per return or per project; others do hourly – we’re flexible and transparent either way. We’ll also establish communication protocols: for instance, you may have one point of contact in your firm that funnels work to us and receives completed work. We can use your firm’s project management system or our own tracking spreadsheet, whichever you like. Once the busy season or project is over, we can debrief on what went well and how to improve next time – we aim for long-term partnerships, effectively becoming an on-call extension of your firm each year. Many of our white-label clients come back year after year, building a trusted relationship where we’re attuned to their preferences and clients. Perhaps the best endorsement is that end clients often never realize an outside party was involved – they just see that your firm delivered quality, timely results even in crunch time, enhancing your reputation (and you can quietly thank us later!).
With confidentiality assured, quality guaranteed, and a collaborative spirit, our white-label support can be the secret weapon behind your firm’s continued growth and client satisfaction.
FAQS
Q: Will my clients’ data be safe and secure if I outsource to you?
A: Yes, absolutely. We prioritize data security. We typically exchange documents through encrypted means (secure portals or encrypted email). If we remote into your system, we follow your IT security protocols (VPNs, two-factor authentication, etc.). We don’t download client data to local devices unless necessary and agreed; even then, we ensure files are encrypted at rest. Any physical notes we might take are stored securely and shredded when no longer needed. We uphold the same standards of confidentiality and security that we do for our own clients, aligned with AICPA Code of Professional Conduct on confidentiality. We’re also happy to comply with any specific security audits or requirements your firm might have. In summary, your clients’ data is treated with the utmost care, as if they were our clients too.
Q: Do I have to tell my clients that an outside CPA helped on their work?
A: Not if you don’t want to. White-label means we are invisible to the end-client. Under professional standards, as long as the work is reviewed and accepted by your firm, and we’re under your supervision to an extent, it’s considered part of your service delivery. Many accounting firms use subcontractors or seasonal staff without disclosing each one to clients. We abide by our confidentiality agreement not to reveal our involvement. However, transparency is at your discretion – some firms might mention that they have a specialist consultant on board for, say, crypto or multi-state issues, without naming us. But most often, clients simply see the final output under your letterhead, and that’s it. Ethically, as a CPA, if you sign the return, you should ensure the work meets your quality standards (which we certainly aim to). We provide you all the details so you are comfortable. In practice, clients are usually just happy the work is done well; they don’t inquire who in your firm prepared each part. If there ever were a case a client asked if outside help was used (rare), you can answer honestly about using a trusted CPA partner, but again, that’s up to you. We’re fine staying completely behind the scenes.