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Bookkeeping & Accounting Services
in Livingston, NJ

Running a business is easier when your books are in order. Let us handle the numbers so you can focus on growth. At Gregory Monaco, CPA LLC, we provide full service bookkeeping and accounting for small businesses that demand accuracy, timeliness, and insight. Based in Livingston, NJ, we pair big-firm expertise with local New Jersey know-how, ensuring your finances are not only compliant but also a strategic asset for your business.

Why Outsource Bookkeeping to Us?

Partnering with us means you get an experienced CPA overseeing your finances with personal attention. Here are the major benefits our New Jersey clients enjoy:

  • Time Savings: Free yourself (and your team) from tedious data entry and number-crunching. We’ll handle the day-to-day bookkeeping tasks so you can reclaim hours to devote to operations, sales, or simply breathing easier. No more late nights wrestling with QuickBooks or Excel – we’ve got it under control.​

  • Accuracy & Compliance: Say goodbye to the worry of mistakes. With a CPA ensuring GAAP-compliant entries and double-checking your books, you can trust that your financial records are accurate and audit-ready. We maintain proper documentation for every transaction. Come tax time, your books will be tax-ready – dramatically reducing the risk of errors, missed deductions, or compliance issues. (Fun fact: inaccurate books can cost businesses thousands in missed opportunities. We make sure that doesn’t happen to you.)

  • ​Actionable Financial Insights: We don’t just hand you reports; we help you understand them. Each month, we deliver easy-to-read financial statements and, if you’d like, a brief consultative review. We turn raw data into insights – spotting trends (e.g., rising expenses, seasonality in sales), highlighting opportunities to cut costs or invest, and answering your questions. It’s like having a financial advisor built into your bookkeeping service. Informed decisions start with organized books, and we ensure you have both.

  • ​Scalable Support: Whether you’re a solo operation today or a 50-person company tomorrow, our services scale with you. Need basic monthly reconciliations and income statements? Done. Need a full back-office accounting department handling payroll, bills, and client invoicing? We can do that too. As your business grows (or has seasonal busy periods), we adjust our level of support – so you’re never paying for more than you need, and you never outgrow our capabilities. Everything is handled virtually and securely, with help just a phone call or email away.


Bottom line: You’ll get accurate books, delivered on time, with zero hassle on your end. Plus, you’ll have a trusted CPA partner on-call to address any financial questions. That’s a lot more than most in-house bookkeepers can offer.

Our Bookkeeping & Accounting Solutions

Accounts Payable & Receivable Management

Tired of juggling bills and chasing customer payments? We’ve got it handled. We act as your back-office accounts payable department – receiving vendor bills, recording them promptly, and scheduling payments to ensure you never incur late fees. We take advantage of early payment discounts when available and maintain excellent vendor relationships by paying on time. Likewise, we serve as your accounts receivable team: issuing professional invoices to your clients/customers, tracking due dates, and sending polite reminders for any overdue payments. By keeping on top of A/R, we reduce your Days Sales Outstanding (DSO) – meaning you get your cash faster. Better A/P and A/R management = improved cash flow and fewer headaches for you. (Imagine no more frantic “Have we paid this bill? Did that client pay us?” moments – it’s all under control.)

Payroll Processing & QuickBooks Support

Payroll is critical – and tricky. We’ll run your payroll accurately on whatever schedule you need (weekly, bi-weekly, etc.). From calculating gross pay and withholding the right taxes, to handling direct deposits and payroll tax filings, we ensure your team is paid correctly and all IRS/NJ payroll obligations are met. No more worrying about missed 941 deposits or state unemployment forms – we take care of it. (Keep in mind, unpaid payroll taxes can trigger a Trust Fund Recovery Penalty equal to 100% of the tax due – a severe IRS penalty. We make sure you never face that by staying compliant.)

Additionally, as Certified QuickBooks ProAdvisors, we’re experts in QuickBooks setup and maintenance. If you’re new to QuickBooks, we’ll customize your Chart of Accounts to fit your business and link your bank feeds for automatic data import. If your QuickBooks file is a mess, we’ll clean it up – fixing misclassifications, reconciling past months, and organizing everything. Going forward, we ensure each transaction syncs correctly and your software is optimized (we can also advise on useful QuickBooks integrations or features you might not be using). In short, we leverage technology to streamline your accounting, but with a human touch to verify everything is correct.

Monthly Reconciliations & Financial Reporting

Every month, we reconcile your bank and credit card accounts to the penny. This catches any missing transactions or duplicates and ensures your recorded balance matches the real bank balance. We’ll also reconcile loans, payroll accounts, or any other balance sheet items. Once everything ties out, we produce your financial statements: a Profit & Loss (Income Statement), Balance Sheet, and Statement of Cash Flows. Crucially, we don’t just send them – we interpret them for you in plain English. You’ll know, for example, that “Profit is up 10% this quarter mainly due to a reduction in overhead costs” or “Accounts receivable increased, meaning customers are slower to pay – let’s address that.” These reports are delivered timely after each month-end close, so you always have current data. No more flying blind; you’ll know exactly where your business stands.

Ongoing Advice & Adjustments

Bookkeeping isn’t static, and neither are businesses. We remain available for year-round support. Need a special report for a potential investor or lender? We can generate that. Thinking of buying a vehicle or equipment for your business? Ask us how it would impact your books and taxes – we’ll crunch the numbers. We essentially become your partner in financial management, not just a data-entry service. As a CPA-led firm, we’re always considering the tax and strategic implications of your day-to-day accounting. This holistic perspective sets us apart from basic bookkeeping services.

Reliable Records = Smarter Decisions

With all these pieces in place, you’ll have a bookkeeping system that produces reliable, real-time records. That matters because timely, accurate financial data leads to better decisions. Consider this: a well-known statistic reveals that 82% of small businesses fail due to cash flow problems. In our experience, that’s often because the owner didn’t have a clear picture of finances until it was too late. By keeping your books current and analyzing your cash flow, we help ensure you won’t be part of that statistic. We alert you to potential cash crunches (so you can secure a line of credit or adjust expenses proactively) and help you spot positive trends (so you can capitalize on what’s working). Clients often tell us that after a few months of working with us, they feel “in control” of their finances for the first time – that’s our goal for you too.

Compliance and Accuracy – Guaranteed

All of our bookkeeping work is overseen by a licensed CPA (Greg Monaco), which means you can trust that nothing will slip through the cracks. We implement internal controls like separation of duties (e.g., one person enters transactions, another reviews reports) within our team to provide checks and balances on your books. Fraud or errors are much less likely when professionals are watching the accounts. Every transaction is documented with receipts or invoices (we’ll help you go paperless by storing these in the cloud for easy reference).

When it comes to tax compliance, having CPA-prepared books is a huge advantage. We categorize expenses properly (meals vs. marketing, contractors vs. employees, etc.), so you get every deduction allowed and avoid red flags. Come tax season, we won’t be scrambling – your records are already tax-ready, and we can move straight to filing your returns with confidence. This means less stress for you and potentially lower tax prep fees (since we don’t have to do cleanup during tax time). Accurate books can even save you money by not missing deductible expenses – we make sure to capture them all.

In fact, accurate bookkeeping can pay for itself: it prevents costly mistakes like overdrafts, missed supplier discounts, or mispriced services. And if the IRS or state ever audits you, you’ll have organized books and documentation to back up every number. That’s peace of mind.

Why Outsource Bookkeeping (vs. Hiring In-House)

Many of our clients initially consider hiring a part-time or full-time bookkeeper before deciding to outsource. Here’s why outsourcing to our CPA firm often wins out:

  • Cost-Effectiveness: An in-house bookkeeper’s salary (plus benefits, payroll taxes, training, software, office space) can be significant – easily $40k-$60k/year for a qualified full-timer in NJ. In contrast, our service can be a fraction of that cost, because you pay only for the precise amount of work you need. We have plans for monthly bookkeeping that scale to your transaction volume. As your outsourced accounting department, you get expertise without the full-time price tag.

  • CPA Oversight: With us, you’re not just getting a bookkeeper – you’re getting an entire team with CPA oversight. This means higher-level analysis and tax planning are baked into the service. A typical in-house bookkeeper might not have tax knowledge or big-picture insight. We bring that to the table, potentially saving you money and strategy down the line.

  • Flexibility: Employees come and go – if your bookkeeper quits during year end crunch time, you’re in trouble. But we’re always here. We provide continuity; no vacation gaps, no sick days impacting your accounting. If your needs increase, we ramp up service. If they decrease, we adjust. It’s extremely flexible compared to the rigidity of employment.

  • Technology & Best Practices: We stay on top of the latest accounting tech. When you outsource to us, you automatically benefit from that. We might introduce you to apps or processes that automate tasks (like receipt scanning or expense reporting) – things an in-house person might not implement. Our team also collaborates internally, so it’s like having multiple minds on your books. When tricky situations arise, we solve them collectively. You get the wisdom of a team for the price of one service.

 

The result? Many New Jersey small businesses find that outsourcing bookkeeping pays for itself. They save on overhead, avoid costly financial errors, and often experience faster growth because they can focus on revenue-generating activities while we handle the books. Our clients routinely mention how much stress and time we save them – which, as a business owner, is truly invaluable.

Serving Livingston, Essex County and Beyond

We’re headquartered in Livingston, NJ, and proud to support our local community. We know the nuances of New Jersey business regulations and tax filings (for example, NJ sales tax rules, annual reports, and payroll requirements). From Essex County to Morris County and throughout North Jersey, we work with businesses across industries – be it a medical practice in West Orange, a restaurant in Short Hills, a consulting firm in Montclair, or a tech startup in Morristown.

Prefer to work remotely? No problem! We have secure cloud-based systems that allow us to serve clients nationwide with the same personal touch as down the street. We utilize QuickBooks Online, secure document portals, and video meetings to stay in sync. So even if you’re not nearby, you receive responsive, neighborly service with the efficiency of a modern cloud accounting firm.

And if you are nearby? We’re happy to meet occasionally to discuss your books or business plans in person. As a Livingston CPA, Greg Monaco is involved in the community and just a phone call away for any urgent needs.

The key is: we combine the convenience of virtual service (you don’t need to provide office space or worry about us accessing your data – it’s all online and encrypted) with the accountability of a local partner who understands your market.

When you choose us as your bookkeeping partner, you gain peace of mind. Picture this: no more last-minute panics about whether transactions were recorded correctly or if your accounts will balance. No more uncertainty when someone asks, “How’s the business doing this quarter?” because you’ll have up to-date answers. We handle the financial foundation so you can build your business.

Our mission is simple: Keep your financials organized and provide the clarity you need to succeed. We view accurate books not just as a compliance task, but as a competitive advantage for you. With clear financial information, you can seize opportunities and avoid pitfalls in a timely manner. In short, we help you stay in business and thrive.

Ready to stop worrying about the books and start using them as a tool for growth? Let’s chat.

FAQS

Q: Why outsource my bookkeeping instead of hiring internally or doing it myself?
A: Outsourcing to a professional CPA firm ensures your books are handled accurately by experts, saving you time and reducing errors. If you do it yourself, you might miss out on financial insights or make mistakes that cost money. If you hire internally, you incur higher costs and may not get tax-level expertise. By outsourcing to us, you also gain year-round guidance on financial and tax matters – essentially a partner, not just a bookkeeper. Many small businesses find that professional bookkeeping pays for itself by preventing costly errors, improving cash management, and freeing up staff (or owner) time for revenue-generating work.

Q: What exactly will you do each month for my small business?
A: We offer full-charge bookkeeping. Each month, we will:

  • Record all transactions (income, expenses, bank deposits, payments) in your accounting system,

  • ​Reconcile all bank accounts, credit card accounts, and loans to ensure the balances match the statements,

  • Manage Accounts Payable (entering bills, scheduling payments) and Accounts Receivable (issuing invoices, tracking receivables)

  • Record payroll entries (or integrate with your payroll provider’s data),

  • Prepare financial statements (Balance Sheet, Profit & Loss, Cash Flow Statement),

  • ​And review the results with you or answer any questions you have.

Everything is overseen by our CPA. Essentially, we handle everything an in-house bookkeeper would – and then some – keeping you informed along the way.


Q: How can outsourced bookkeeping actually save me money?
A:  Great question! First, you save on salary/benefits – you’re not paying a full or part-time employee year-round when your needs might be lighter in some months. With us, you pay only for what you need (often a predictable flat monthly fee). Second, our expertise can directly save money: for example, by catching errors (that could lead to bank fees or IRS penalties if unchecked), by ensuring all tax-deductible expenses are recorded (lowering taxable income), and by providing insights that help you optimize spending. Many businesses also find that when the owner isn’t bogged down in bookkeeping, they have more time to generate sales – that’s potentially huge. Lastly, consider growth: accurate books can help you secure financing or investors more easily, fueling growth. These benefits often outweigh the fee of outsourcing.

Q: Can you work with my existing accounting software or do I have to switch to QuickBooks?
A: Yes, we can work with your preferred software. We are fluent in QuickBooks (Online and Desktop), Xero, FreshBooks, and other popular platforms. As a QuickBooks ProAdvisor, Greg is particularly skilled at optimizing QuickBooks setups (and we often recommend QuickBooks Online for its robust features and integrations), but we won’t force a change if you’re already comfortable elsewhere. Our goal is to improve your current process, not disrupt your operations. If you’re not using any software yet or your current system isn’t up to the task, we can certainly recommend a solution and help get it implemented. But if you have something in place, we’ll adapt to it and make the most of it. (We can also seamlessly import data from one system to another if you ever decide to transition – we handle that heavy lifting so you don’t have to.)

Q: Will I lose control or visibility if someone else is doing my books?
A:  Not at all. You retain full control and visibility. In fact, our clients often feel more “in control” once we take over, because we provide timely, organized information that they can actually use. You’ll have access to your accounting files and reports 24/7 (especially if using cloud software like QuickBooks Online). We can set things up so you receive weekly or monthly snapshots, and we’re always available to answer questions. Think of us as an extension of your team. You can be as involved or hands-off as you want: some clients review every transaction we enter (that’s fine!), others just glance at the monthly reports. We’ll adapt to your style. But you’ll never be in the dark – transparency is a core value for us. And remember, you approve all payments (we don’t pay bills or move money without your OK unless an arrangement is made). So, you stay in control of cash; we just manage the process and information flow.

Ready to simplify your finances? Contact us for a free consultation to discuss your bookkeeping needs. Let a local Livingston CPA handle your accounting, so you can focus on growing your business. “Stay organized, stay confident” – schedule your consultation now!

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