Privacy Policy

Effective Date: January 1, 2025 | Last Updated: December 2025

Gregory Monaco, CPA LLC, doing business as Monaco CPA ("we," "our," or "us"), is committed to protecting your privacy and the confidentiality of your personal and financial information. This privacy policy outlines how we collect, use, disclose, and safeguard your information when you use our services or visit our website at www.monacocpa.cpa.

This policy is designed to ensure legal compliance with applicable privacy laws and regulations, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). It applies to all users of the Monaco CPA website and services.

Introduction to Data Collection

At Monaco CPA, data collection is fundamental to delivering secure, efficient, and personalized online services to our clients. We collect personal data such as names, email addresses, and internet protocol (IP) addresses to facilitate communication, enhance user experience, and ensure the smooth operation of our virtual CPA services.

In certain cases, we may also collect sensitive personal data, including financial records and tax documentation, which are handled with the highest level of confidentiality and in strict accordance with data protection laws.

Our data collection practices are designed to be transparent and respectful of your privacy. We only collect information that is necessary for our business operations, and we always seek your explicit consent when required—especially when handling sensitive personal data.

Personal Data We Collect

Information You Provide Directly

When you engage our services or contact us, we may collect:

Name, email address, phone number, and mailing address
Business information, such as company name, industry, and tax identification numbers
Financial and tax-related documents you upload or share with us
Communication records, including emails and messages exchanged with our team

Contact Information

Name, email address, phone number, and mailing address
Business name and address for business clients

Financial Information

Tax returns and supporting documents
Bank statements and financial records
Income and expense documentation
Investment and cryptocurrency transaction data
Payroll information
Business financial statements

Identity Verification Information

Social Security numbers or Employer Identification Numbers
Driver's license or government ID (when required for verification)
Date of birth

Information Collected Automatically

When you visit our website, we may automatically collect:

IP address and browser type
Pages visited and time spent on our site
Referring website addresses
Device information (operating system, device type, browser version)
Usage data (interactions with our website and services)

We use cookies and similar technologies to enhance your experience and analyze website usage. You can control cookie preferences through your browser settings.

How We Use Your Information

We use collected information to:

Provide, maintain, and improve our services (tax preparation, bookkeeping, payroll, advisory)
Process data for service delivery, legal compliance, and business operations
Communicate with you about your account, updates, and relevant information
Analyze data to improve service quality and user experience
Use data for security purposes (fraud prevention, safeguarding accounts)
Comply with legal, regulatory, and professional obligations

We do not use client data for advertising services. We do not engage in direct marketing without your consent, and you may opt out at any time.

Information Sharing

We may share your information in limited circumstances:

With Your Authorization

Filing tax returns with the IRS and state agencies on your behalf
Communicating with financial institutions you designate
Sharing information with other professionals (attorneys, financial advisors) at your request

Service Providers

We work with trusted service providers who assist in delivering our services:

TaxDome (client portal and document management)
Professional tax preparation software
Cloud storage and backup services
Payment processing services

All service providers are bound by confidentiality agreements and security requirements.

Legal Requirements

We may disclose information when required by:

Court order or subpoena
Regulatory or government authority with proper authorization
Professional licensing requirements

Professional Standards

As CPAs, we are bound by the AICPA Code of Professional Conduct regarding confidential client information. We will not disclose your information to third parties without your consent, except as required by law or professional standards.

Data Security

We implement comprehensive security measures to protect your information:

Technical Safeguards

Encrypted client portal (TaxDome) for document exchange
SSL/TLS encryption for all website communications
Secure, encrypted data storage
Multi-factor authentication for system access
Regular security updates and patches

Administrative Safeguards

Limited access to client information on a need-to-know basis
Regular security training and awareness
Documented policies and procedures
Incident response planning

Data Retention

We retain client information as follows:

Active client records: Maintained throughout the engagement and for the period required by professional standards
Tax returns and supporting documents: Minimum of 7 years after filing, as recommended by IRS guidelines
General business records: As required by applicable law and professional standards

After retention periods expire, we securely destroy or delete records using appropriate methods.

Your Rights and Choices

Monaco CPA is committed to upholding user rights as required by applicable privacy laws. You have the right to:

Access Your Information: Request a copy of the personal information we hold about you
Correct Your Information: Request correction of inaccurate or incomplete information
Request Deletion: Request deletion of your personal information, subject to our legal and professional obligations
Opt Out of Marketing: Unsubscribe from marketing communications at any time
Data Portability: Request your information in a portable format when technically feasible

To exercise these rights, contact us at Greg@MonacoCPA.CPA or (862) 320-9554.

Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes by posting the updated policy on our website with a new effective date. Your continued use of our services after changes constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

Gregory Monaco, CPA LLC
60 Melrose Drive
Livingston, NJ 07039

Phone: (862) 320-9554

Email: Greg@MonacoCPA.CPA

Website: www.MonacoCPA.cpa